Easily manage the spaces, equipment, and vehicles your team needs, without the double-booking stress.
From treatment rooms to cars and laptops, Caspen keeps track of what is in use and when, so two bookings never need the same thing at once.
Pick a room, a vehicle and any number of resources while you book, and they show on the appointment’s details.
The picker checks the appointment’s time and marks each item available or unavailable. Unavailable items can’t be chosen.
Rooms, vehicles and resources are checked again whenever an appointment is saved or rescheduled, and a clash is stopped with a clear message.
Each item belongs to a location and a category, such as treatment rooms or laptops. When booking, you only see what’s at the appointment’s location.
Busy times and activities can reserve a room, vehicle or resources as well, so nobody books them for an appointment at the same time.
The details that keep rooms, vehicles and equipment easy to manage.
Buffer and travel time around an appointment keep its room, vehicle and resources reserved as well.
Every date in a repeating series is checked, and a clash on any one stops the booking.
Give each category a colour, shown beside its items in lists, pickers and appointment details.
Find an item by name, then narrow the list by category or location.
Archive a room, vehicle or resource you no longer use, and restore it whenever you need it again.
Choose which roles can add and edit rooms, vehicles and resources, and which can only select them.
Grow and scale your business with an all-in-one practice management platform.